In today’s digital world, video has become one of the most popular channels of communication.
Communicating through video offers the people a quick and easy way to conduct face-to-face conversations with their friends, family, and business counterparts across the globe without having to travel.
Facial expressions and body language help in effective communication of a message. Communicating through video helps in reducing the risk of miscommunication, thereby making it the most sought out communication channel within companies across a range of industries.
Businesses no longer require an in-person boardroom meeting to improve productivity. With the help of video conferencing businesses can hold real-life discussions in the virtual world.
Thanks to VCaaS or Video conferencing as a service, businesses are able to access the complete range of video technology required through the cloud.
They no longer need to host or invest in any complex technology in their office premises. Just with the click of a button and with the help of a camera and a microphone they can be ready for a video conference.
What is video conferencing?
In today’s modern work environment, the workplace consists of colleagues and business associates who are geographically dispersed. This geographical gap should not affect the communication between the team members and office colleagues.
Optimization of day-to-day interactions is very important in a corporate world which is highly dependent on teamwork and collaboration to take the business to new highs.
Adopting communication solutions like video conferencing is the best solution in such situations. Video conferencing is a division of the web calling technology; it facilitates users to set up calls through an internet browser, desktop, mobile device, or any other type of video device.
A video conference is a live, visual connection made with the purpose of communication between two or more individuals placed in separate locations.
In simple words, video conferencing transmits static images and text between two locations. The most sophisticated video conferencing equipment and services can help transmit full-motion video images and high-quality audio among multiple locations.
In the corporate world, desktop video conferencing is the chief component of unified communications applications and web conferencing services.
Cloud-based virtual communication room services help organizations to set up video conferencing with minimal infrastructure investment.
Which are the different types of Video Conferencing?
Video conferencing as a service are available in different forms, the four main categories of Video conferencing are:
- On-Premise Video Conferencing
On-premise video conferencing services is the oldest form of video conferencing available. On-premise video conferencing requires a huge investment to set up a high-quality meeting room within the company premises.
Heavy hardware and support from IT professionals are required for setting it up. The company needs to invest in servers and meeting room systems.
These types of equipment and systems require regular maintenance and need to be constantly monitored for outages and upgrades throughout the life of the system.
- Web Conferencing
Several web conferencing service providers include video communication in their web-based meeting room services.
Web conferencing solutions are ideal for a small group of speakers wishing to address or share information with a large audience.
It is more like an audio conference call where the presenter is sharing his presentation but in this case, the audience can view him also.
- Meet-Me Video Services
The meet-me video solutions are popularly known as the reservation less conferencing.
They are slightly different from web conferencing, in meet-me video services one does not require scheduling of the call or the meeting. Similar to web conferencing, you can connect to the video meeting by dialing into a shared meeting space in the cloud. The moderator connects the participants and starts the call.
- Cloud Video Conferencing
Cloud video conferencing is the easiest and the best video calling solution for a business.
The conferencing services are connected to the shared company directory, therefore the so users can connect with their colleagues or team members just by clicking on their name instead of using a dial string. Two types of cloud video conferencing services are available:
- Business-Class Video Services
The business-class video services are generally of higher quality, they are more secure and, since it involves no high hardware costs, they are more affordable as compared to the on-premises video conferencing services.
- Free Video Conferencing Services
Most of the free video services are developed as consumer products. Either they offer limited features or are supported by paid ads.
Free video conferencing services provide good quality and support however, its biggest disadvantage is the lack of security and service-level agreements.
How to choose the correct video conferencing as a service for your business?
As seen above there are different forms of video conferencing services, therefore it is important for a business to match their requirements with the priorities of the solution set.
Some VCaaS offer a combination of web collaboration and content sharing but are unable to facilitate multi-way video conferencing.
Other VCaaS provides audio, video, and web conferencing services but does not offer important features like recording or reporting which are useful for the business.
Therefore to choose the correct VCaaS for your business, you need to analyze the service providers, their offerings, and your requirements.
How can video conferencing be used at work?
Video conferencing is very useful in the workplace. It can be used for collaborating with your colleagues, business associates, and customers. Some of the key uses of video conferencing at work are:
- Conducting the weekly status meeting
- Training of newly recruited employees across different regions or in different branch offices
- Hosting a brainstorming session with team members spread across different locations
- Pitching services or products to the customer without having to actually travel to the customer office
- Project review or product concept review meeting
- 1:1 meeting with top management or managers if not in the same location
Video Conferencing services and more
Integral Choice is a telecommunications agency that is dedicated to catering to your business connectivity needs like cloud-based solutions, internet, WAN, and much more.
We provide best-unified communication systems including phone systems, phone services, video conferencing services, data transportation services, etc. to businesses, helping them save time and money.
The mission of Integral Choice is to provide the best telecom solutions for business and driving strong value which has a positive impact on their bottom line.
You can get in touch with us for any voice, data, cloud, and network security needs at Nick@4ici.com or (678) 255-2707.