When you run a business, being able to communicate with staff and clients quickly and in a secure manner is a must. With this in mind, savvy companies prioritize both wireless communications and secure fax solutions because each carries its own advantages. If you’re debating whether email or fax is the best way to share confidential details, here’s some information to review for added peace of mind.
Understanding Fax & Email Security
Which Communication Method Is More Secure?
While email has been widely embraced in the digital era for its speed and convenience, sending a fax is more secure. Emails pass through digital firewalls, servers, and virus checkers. Thus, they’re copied and can be compromised during the process. In addition, an email account can be hacked, and there’s no guarantee that whoever you sent an email to will actually open and read its contents.
Modern fax machines, on the other hand, can utilize cloud phone systems to send messages. These transmissions cannot be hacked, thus ensuring privacy with end-to-end encryption. Plus, documents sent via fax are considered legally binding, can include physical or digital signatures, and comply with government regulations.
What Secure Fax Solutions Should Your Business Embrace?
When your business deals with contracts, sensitive personal information, and other details best left private, finding secure fax solutions should be a priority. Nowadays, fax machines plugged into landlines are not your only option. Organizations that offer cloud phone systems can also provide Fax over Internet Protocol (FoIP) services as well. Thus, you’ll have the ability to fax important documents through your internet phone system that can be stored on the cloud and encrypted for safety.